Overview
A top global investigations firm is looking to appoint a n Legal Operations Paralegal to join its New York, NY office.
The Legal Operations Paralegal is a key member of the Legal Department and supports the Chief Legal Officer (CLO) in advancing the department’s day-to-day operations and priorities. This position is responsible for executing and improving core legal operations processes to enhance efficiency, consistency, and client service. The role combines operational management, legal research, and administrative oversight, with a particular focus on financial and compliance workflows.
Key Responsibilities
Legal Operations and Process Support
- Design, document, and enhance legal workflows, including client onboarding, conflict checks, engagement letters, and jurisdictional risk analysis.
- Manage subcontractor onboarding, ensuring compliance with internal and client requirements.
- Maintain and update template agreements and support continuous process improvements.
- Conduct periodic internal audits and support readiness for external audits.
- Assist with legal department training sessions and materials.
- Support implementation and configuration of legal technology tools in coordination with IT.
- Oversee legal vendors and projects, including SOW collection, budget tracking, and deadline monitoring.
- Own the maintenance of compliance documentation and records to ensure governance standards are met.
Budgeting
- Track and monitor legal department expenditures and assist with quarterly forecasts.
- Prepare and maintain budget roll-up reports.
Professional Licensing, Compliance, and Corporate Governance
- Maintain the firm’s professional licenses to ensure accuracy and prevent lapses.
- Audit compliance with regulations governing investigations and diligence services.
- Maintain and coordinate corporate governance documentation and serve as liaison with corporate services providers in the U.S. and internationally.
Legal Research
- Conduct targeted legal research on topics such as data privacy, employment, licensing, subpoenas, insurance, and cross-border transactions.
- Summarize findings to support decision-making by the CLO and senior leadership.
Collaboration and Firm Citizenship
- Build strong working relationships across departments and offices.
- Communicate clearly on best practices and initiatives with leadership and key stakeholders.
- Serve as a backup member of the case intake team when needed.
Skills, Knowledge & Experience
- Experience: 3–5 years in a paralegal or legal operations role within a corporate legal department or professional services firm.
- Analytical Thinking: Able to identify issues, apply sound reasoning, and propose practical solutions.
- Attention to Detail: Ensures precision and consistency across all deliverables.
- Technical Skills: Strong records management, contract administration, and working knowledge of legal technology tools.
- Legal Research: Proficient in research tools and analysis to provide accurate and timely insights.
- Communication: Clear, professional writing and confident communication with diverse stakeholders.
- Collaboration: Demonstrates discretion, sound judgment, and an ability to work cross-functionally.
- Technology Proficiency: Advanced Excel and Outlook skills with strong familiarity in Word and Teams.
- Education: Undergraduate degree preferred; paralegal experience required.
Company Benefits
- Global Impact: Work with a firm that conducts over 10,000 investigations annually in more than 130 countries, making a significant impact on a global scale
- Expert Team: Join a team of professionals who are leaders in the field, bringing together diverse expertise across industries.
- Growth Opportunities: Be part of a dynamic environment that offers continuous learning and career advancement opportunities.
- Innovative Culture: Thrive in a culture that encourages innovation, excellence, and collaboration, ensuring that the firm stays ahead in the industry.
- Competitive Salary: $90,000 – $110,000
- Discretionary Bonus
- Flexible Time Off-Policy
- Health Benefits: Comprehensive medical, dental, and vision coverage
- Retirement Savings: 401k plan with employer match
- Parental Leave
- Hybrid working environment: Candidate must reside in or near New York City
- Life Insurance: Company-sponsored basic life and AD&D insurance
- Additional Benefits: Flexible spending accounts (FSAs), Transit and Parking
