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    Manager, Human Resources, Finance and Office Administration (Consulting Firm)

      Attach a CV (Accepted file types: pdf, doc, docx, rtf.)

      Manager, Human Resources, Finance and Office Administration (Consulting Firm)

      Paris, France

      €Negotiable

      Permanent

      An economic consulting firm is currently looking to appoint a Human Resources, Finance and Office Administration Manager to join its Paris Office.

       

      This position is responsible for the full scope of Human Resources and Finance activities in Paris and Brussels and the administrative and operations functions of the Paris office, including the management of 2-3 administrative professionals. The Manager must be a proactive leader who can anticipate the needs of executive leadership and is adept at consulting to leaders on a wide variety of HR, Finance, and administrative topics.

       

      This role will also need to prioritize the vision and needs for HR and administration from local European leadership as well as US based HR and Administrative leaders, developing local systems and procedures that effectively support the Paris- and Brussels-based consulting and administrative teams.

       

      The Manager also helps support the financial activities of the Paris and Brussels office, including working closely with AG’s finance department on client billing and collection escalations, coordinating with local external service providers as needed, and supporting the budgeting and financial management of local project teams.

       

      Given the responsibilities of this role, the Manager must exercise good judgement, build trust with senior leadership and employees, evaluate current workflows, provide clear guidance on changes, drive results, and execute with a commitment to high quality.

       

      Key Responsibilities

      Human Resources

      • Provide expert guidance and council to business leaders and the larger AG HR and Recruiting teams on local labor practices, employment law, compliance, compensation, total rewards, benefits strategies, paid time off, etc.
      • Advise and make recommendations on local pay practices and benefits to ensure AG is competitive in local markets, including statutory requirements, non-monetary rewards, parental leave, childcare support, perks, etc.
      • Provide guidance and practical advice around implications of the Paris office’s CBA (Collective Bargaining Agreement) and manage administration of the Paris office’s CSE.
      • Serve as local point of contact for employee benefit questions and educate employees on benefit offerings.
      • Advise on handling of local paid time off strategies: types, usage, guidance to employees.
      • Advise on proper application of employment contracts for employees and placements in hiring.
      • Ensure HR processes and benefits are in compliance with local regulations, including GDPR.
      • Serve as the local HR resource for Paris and Brussels employees and leaders on all HR-related issues, including terminations and performance issues, involving local employment counsel as needed.
      • Manage annual employee performance review and compensation process for the Paris and Brussels offices.
      • Collaborate with HR and relevant managers for recruitment and onboarding of new employees and placements.
      • Collaborate with HR and payroll teams, as well as external vendors, on payroll issues and benefits administration.

       

      Finance

      • Coordinate with consulting project teams and the Legal and Finance departments on the creation and management of retention letters and contracts.
      • Work directly to support consulting project management to create, manage and communicate project budget information.
      • Coordinate with billing team to develop the process and manage the execution of getting project bills generated, previewed, and transmitted to clients. Assist with liaising directly between the billing team, project teams and clients as needed.
      • Manage the relationship with local accounting, tax, and audit agencies on behalf of the firm.
      • Liaise on real estate and office projects as needed, coordinate with corporate real estate and office administration departments.

       

      Office Administrations

      • Oversee the office administrative staff as well as 3rd party vendors that provide services to the office. Coordinate temporary consulting and administrative staff when needed. Work across firmwide administrative departments, effectively and proactively coordinating multiple projects/initiatives related to the operation of the office.
      • Responsible for the organization of large and small office parties/events (on-site and off-site). Work with and/or facilitate office event planning committees. Support the Global Events team as needed.
      • Maintain marketing collateral inventory; manage and/or support the logistical component of off-site marketing events in close coordination with members of Marketing & Business Development team.
      • Work with the AG Corporate Travel team to ensure that local travel coordinators are trained and informed regarding travel policies and procedures.

       

      Office Operations

      • Manage all building maintenance/repair needs including building systems such as HVAC and serve as the primary point of contact for building subtenant. Develop and update standard operating procedures for all operational areas.
      • Manage the outside facilities service provider and ensure the staffing of the concierge desk, visitor management/access, incoming and outgoing courier/parcels/packages, stocking of pantries, client ready meeting rooms, employee workstation setups, etc. are all attended to appropriately.
      • Oversee local procurement and manage vendor relations. Interface as appropriate with US -based operations colleagues on all vendor contracts and local services.
      • Routinely interface with members of the firm’s Facilities and Operations team on issues related to real estate, space planning, office procedures, asset management, office infrastructure, construction projects/space upgrades and purchasing agreements. Coordinate logistics for all employee office moves.

       

      Skills, Knowledge & Experience

      • Oral and written fluency in French and English required.
      • Proficiency in Microsoft Office applications and Outlook.
      • Excellent written and verbal communication skills, both in French and English. Knowledge of German or Dutch a plus.
      • Bachelor’s degree (BAC + 3) required. Minimum of 5 years of substantive relevant experience is required.
      • An ideal candidate will have 5 or more years of experience working in administrative and human resources fields in Europe, preferably within a professional services environment.
      • Knowledge of French / Belgian local labor practices, employment law, HR and benefits compliance, compensation and total rewards practices, paid time off practices and collective bargaining agreements.
      • Experience in contract development, project forecasting and budgeting, and billing.
      • Proven ability to quickly build strong, trusted relationships and influence stakeholders.
      • Prior experience handling complex employee situations and managing a team.
      • Team player, flexibility to contribute where needed.
      • Periodic travel to Brussels office (approximately once a quarter) and Boston office (approximately once a year).
      • An inclusive and growth-oriented mindset, strong interpersonal, and an ability to work across differences.

      Posted by

      Darren Cooper

      Human Resources & Talent Recruiter

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