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    Operations Assistant

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      Operations Assistant

      Miami, FL

      $55,000 - $70,000

      Permanent

      Overview

      An innovative corporate intelligence firm is currently seeking to appoint an Operations Assistant to join its Miami office.

      The firm is looking for a highly motivated Operations Assistant to join the Miami-based team, reporting into and assisting the London-based Operations Director in ensuring the firm’s operations, administration and processes are running smoothly and efficiently and that the company’s growth plan is delivered.

       

      The Operations Assistant’s duties include, but are not limited to:

      • Finance: reconciling accounts, filing expenses, invoicing clients, and paying suppliers.
      • Events: arranging meetings, researching and booking venues, and assisting with organizing business events.
      • Supplier management: researching new suppliers, onboarding them, and ensuring each supplier is fit for purpose and cost-effective.
      • HR: updating the HR system, organizing team training sessions, and managing staff surveys.
      • IT: supporting the company’s IT needs.
      • Senior Leadership Team support: assisting with general administration, travel, calendars, data entry and filing.

       

      Skills, Knowledge & Experience

      • A minimum of 2-3 years of relevant work experience in a professional services role.
      • Good commercial awareness with a tenacious mindset and can-do attitude.
      • Highly self-motivated and driven, able to anticipate needs and take appropriate action.
      • Strong verbal and written communication skills with a capacity to handle sensitive information confidentially.
      • Outstanding organizational and time management skills, while maintaining excellent attention to detail.
      • A good team player, willing to go the extra mile to support colleagues and find effective solutions to challenges in the operating environment.
      • Advantageous:
      • Data driven, and experienced with data manipulation, particularly on MS Excel. Experience using accounting systems (preferably Xero).
      • Experience with project management software (preferably Asana).
      • Familiarity with CRMs and HR systems.
      • Able to operate independently and work remotely.

       

      Company Benefits

      • Employee health insurance
      • 401 (k) program
      • Paid time off
      • Company-issued laptop
      • Professional development plan with a training budget allocation
      • Travel to London as required.

      Posted by

      Darren Cooper

      Human Resources & Talent Recruiter

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